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Vendor Spirits Expo Information
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Congratulations on reserving a booth at the 2018 ADI Craft Spirits Conference & Expo!

 

We look forward to having you at the 2018 ADI Craft Spirits Conference and Expo. This email summarizes all the contacts and documents you will need for your booth and staff.

 

  1. BOOTH PLACEMENT
    1. Current Expo Floor Map: https://www.map-dynamics.com/adic2018

 

    1. If you have not sent us your booth requests yet, please follow the below instructions
  • Click (or paste in your  browser) the following link to be directed to our interactive floor plan map:https://shows.map-dynamics.com/adic2018/?register
  • Pick up to 4-6 booths that you would like to request (the more choices, the safer). We will check for competitive issues, 
    If you have opted for a double booth and there are none left, please give us 2 adjacent booths to consider.
    Please note that giving only one option does not guarantee your placement. It just delays for us to get you into a spot.
  • Enter your information to be displayed in the interactive floor plan. We will get back to you asap with a final booth assignment as soon as possible.

    Reminder: the floor plan is being viewed by several people at the same time and we will take time of submission into consideration as well as competitors presence.
    1. If you have already sent us your booth request and received an email with your booth number you can proceed to steps 2-5

 

    1. The official, searchable map will be posted today on our website under the “2018 Exhibitors” tab. If you need to make any changes to your listing, please reach out to annesophie@distilling.com.

 

  1. BOOTH EXHIBITOR KIT – Shipment, Ordering furniture, electrical etc…. 
    1. Our decorator this year again is TRIUMPH EXPO ((877) 607-1010)
    2. Download the Exhibitor Kit from our 
    3. Click on http://www.triumphexpo.com/exhibitor.shtml to access the exhibitor kit online.

                                                               i.      Scroll on the right until you find the listing (or click here) for the “ANNUAL CRAFTS SPIRIT CONFERENCE 2018 March 26-29, 2018, Oregon Convention Center, Portland, OR” 

                                                             ii.      USERNAME is: 10201 – Password is Dynamic (case sensitive)

    1. Please note that Portland has stringent recycling policies. We  encourage you to review the video on our site (http://www.distilling.com/2018-exhibitors-information/) and ask Triumph for advice.

 

  1. STAFF REGISTATION
    1. Click HERE: click on the orange REGISTER button, and chose “EXHIBITOR STAFF” as an option. You will enter code 2018BOOTH1129 to waive the associated fee. 
      Reminder: single booth = 2 staff passes / double booth = 4 staff passes. Sponsors please refer to your sponsorship agreement. You can continue registering staff using this method and we will invoice you for the tickets over your agreed upon limit. 
    2. During this process, you will have will have the option to add gala seat tickets, tastings or workshops if you'd like. Tours will be announced by Jan 31.

 

  1. SCANNER RENTAL

Scanner rental for the Expo will be done by American Trade Show, our registration partner. Their team will be in touch directly. ATS’ team will be on location to distribute and collect the scanners or help you install the app on your cell phones.

 

  1. HOTELS and FLIGHTS – ROOMS IN OUR BLOCK ARE STILL AVAILABLE AT THE HILTON DOWNTOWN UNTIL MARCH 5

 

Hilton Downtown Portland, at $169 (+ tax). Attendees staying in our room block will receive MAX light Rail passes upon check-in. Please see important note on hotel room scam. Some of our exhibitors have already been called (using the information from the map online that is intended for our attendees).

 

Hotel has  light rail access to the convention center in less than 12 min. The Hilton is right in the heart of downtown Portland and close to site for the OR Distillers’s Guild tasting “TOAST” on Saturday. 

 

 

Flying in? 

For additional discount on United.com, enter ZYWD885642 in the discount box when searching for your flight.

Review our other EXHIBITOR RESOURCES at http://distilling.com/2018-exhibitors-information/

 

 

EXHIBITORS & ATTENDEES :
Please note: access to our hotel room block is only available via the links on our sites. Sham housing companies might try to contact our attendees claiming they can offer better rates at our hotels. Please note that by switching you will lose all benefits of staying in our block, and risk falling prey to a scam; extra fees, bait and switch, loss of your room. If you are contacted by one of those imposter companies, please note the contact information details and name of the company and contact us immediately so we can pursue immediate legal action.

 

 

High Level Schedule: 

Full, updated schedule and conference details are available online at http://www.distilling.com/events/annual-spirits-conference/)

 

PRE-CONFERENCE EVENTS

    • Saturday 3/24 - Gin Summit (Edgefield Distillery, Troutdale, OR) 10am-5pm – tickets available during registration
    • Saturday 3/24 - TOAST OR Distillers Guild Public Tasting downtown Portland*- Tiffany Center – 5pm-9pm

 

EXPO FLOOR HOURS – IMPORTANT INFORMATION

 

MONDAY 

    • Booth Setup starts at noon at the Oregon Convention Center. The floor is only open to exhibitors on Monday.
    • You will have the opportunity to pick up your badge at that time.
    • The OR Guild Welcome Tasting will be at the DoubleTree starting at 6:30pm.

 

TUESDAY 

    • Please note that we are officially opening TUESDAY at 9:30AM after the keynote. Keynote is scheduled to end shortly after 9am, giving people a chance to grab some coffee, review the agenda and the floor plan before coming down. Sessions will only start at 10:30am to give attendees a full hour on the expo floor.
    • We will close the Expo Floor at 6:45pm after an Expo Happy Hour. We will announce some of the medal winners from our judging from the expo stage with opportunities for photos. Matt will be in touch with a game plan that will allow you to offer your own happy hours to attract people to your booth.

 

WEDNESDAY –

    • Breakfast is served on the Expo floor starting at 8:45am. While the first 15min will be spent getting breakfast for attendees, we advise that you be ready to open your booth at that time as well.
    • Breakfast will be available for exhibitors at 8:30am to give you a chance to grab something before visitors start walking around the floor.
    • Closing/move out starts as usual at 4pm. Please be mindful of your neighbors who are still doing business shortly after 4pm by limiting noise and trash. Thanks.

 

 

 

Monday March 26

Check-in for Workshops

Bus Departs for Workshops

Hands-On Workshops

Exhibitor Move In

Women Summit

Trade Tasting (invitation only)

Welcome Tasting (all attendee

8:15 am

8:30 am - 8:45 am

9am- 5pm

Noon

1pm - 5pm

5pm - 6:30pm

6:30pm - 8:30pm

Distillery Tours

2pm-5:00pm

Exhibitor registration / Exhibitor move-in

noon - 5:00pm

Early Attendee registrations

1:00pm-5:00pm

Badge Pick up (for early sessions)

noon - 5:00pm

Tuesday March 27

Registrations

7:30am - 5:00pm

Conference Day 1

8:15 am - 5:15pm

Expo Floor open

9:30 am - 6:45pm

Exhibitor Happy Hours

05:00 pm - 06:45pm

ADI Awards Gala (ticket required)

7:00pm - 9:30pm

Wednesday March 28

Registrations

7:30am - 5:00pm

Conference Day 2

09:00am- 5:15pm

Expo Floor open(breakfast starts at 8:45am on the Floor)

09:00am - 4:00pm

Exhibitors move-out

4:00pm - 8:00pm

Thursday March 29

Check-in for Workshops

Bus Departs for Workshops

Hands-On Workshops

8:15am

8:30am - 8:45am

9am- 5pm

Distillery Tours

09:00am -1:00pm

 

 

Portland is ADI’s 15th conference and we are still growing! We could not have delivered the high level of education and networking opportunities to our members without your support. Your feedback year after year tells us that our exhibitors also enjoy a valuable return on their investment compared to other shows. As we grow and develop the industry together, please never hesitate to contact Matt or myself with ideas to make the show even better for everyone.

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